How to Upload a Powerpoint With Spearker Notes

In this article, you will learn the ins and outs of how to add speaker notes in PowerPoint. This includes printing, presenting, deleting, and formatting your speaker notes then that your handouts expect professional.

If you are make new to calculation notes to your PowerPoint presentations, there are three common means professionals use speaker notes in PowerPoint.

#1. Presenter View: Use your speaker notes as prompts during your presentation. This is the near common use case for calculation speaker notes in PowerPoint. You present your slide on a monitor, and you take your principal points bulleted out in the Presenter View of PowerPoint.

#ii. Normal View: Use your notes as reference documentation for your slides. Instead of listing out the chief points for your slides, some professionals use the Notes Pane to capture where their information came from. In this case, you never nowadays or print your speaker notes, yous simply continue the links or references to your materials in the Notes Pane.

#iii. Notes Page View: use your notes as the final client deliverable similar a Word document. The Notes Folio View displays your slide at the summit of the folio and all your speaker notes below it, detailing your comments, recommendations, or action steps like a Word document. While the Notes Page View is Not equally easy to use equally Microsoft Give-and-take, the fact that the notes stay with each PowerPoint slide makes this very convenient.

How to add Speaker Notes in PowerPoint

There are two unlike places where yous can blazon your speaker notes in PowerPoint. You can either type them in the Notes Pane at the bottom of your PowerPoint Window, your you can blazon them in the Notes Page view.

Which of these two views is better? Information technology depends on what level of formatting you want to see your speaker notes in.

The principal divergence between using these two views when working on your speaker notes is the level of formatting that is displayed. The Notes Pane only displays plain text formatting, whereas the Notes Folio View displays all formatting but similar Microsoft Discussion.

Notes added in either view are both viewable and editable in the other view. And so, you can flip back and forth between the views depending on what you are doing.

Note: You can just add text every bit your speaker notes in PowerPoint. Y'all cannot add pictures, charts, tables, etc. Any moving-picture show, chart, or graphic you want to reference in your notes must remain on your slide.

#1. The Notes Pane in the Normal View

#2. The Notes Page View

The other way you tin add and edit your speaker notes in PowerPoint is using the Notes Folio View. The advantage of this view is it displays all your text formatting including font size and font color.

There are iv different ways y'all tin open the Notes Pane to add together your notes in PowerPoint listed below (and referenced in the picture above).

Navigate to the View tab and click the Notes command.
Hit Ctrl+Shift+H on your keyboard to open up the Notes Pane.
Click the Notes command at the lesser of your PowerPoint workspace.
With your mouse, click and drag the Notes Pane up from the bottom of the PowerPoint workspace.

Regardless of how you lot open the Notes Pane, once it is open, you tin can directly blazon or edit your speaker notes into information technology. As you will see in the formatting section below, the Notes Pane only displays plain text formatting like bold, italics, numbered lists, bulleted lists, etc.

To add or edit your speaker notes using the Notes Page view in PowerPoint, simply:

Navigate to the View tab
Select the Notes Page view
Click into the input box to blazon or edit your notes

Notation: If you type a lot of text in this view, your notes volition run off the bottom of the page. You do not have to worry most losing any of these notes. Whatsoever runoff notes volition properly display in the Notes Pane and will print properly on the right number of pages equally needed.

Formatting Speaker Notes in PowerPoint

You can apply formatting to your notes in both the Notes Pane and the Notes Page view. That said, non all your formatting properly displays in the Notes Pane.

For case, in the pic below, the red font color I applied in the Notes Pane only displays in the Notes Folio view. In this fashion, only the Notes Folio view fully displays all the formatting that has been applied to your speaker notes, then make sure to check this view before you impress your notes.

The Notes Pane and the Presenter View but brandish unproblematic formatting like assuming, italics, underlines, bulleted lists, etc. On top of that, these views do not display Font Size. Instead, they only display a zoom level. If you zoom in or out inside the Notes Pane or the Presenter View, your Font Size appears to change, only it is only the zoom level changing, not your Font Size.

If you need to encounter all the formatting practical to your speaker notes in PowerPoint before you print them, the best identify to practise that is the Notes Page view. See section higher up for opening the Notes Page view in PowerPoint.

How to remove all your speaker notes at once

You can remove all your speaker notes (known in PowerPoint every bit Presentation Notes) earlier y'all share your presentation with someone using the Inspect Certificate characteristic . To remove all your notes at once, just:

Navigate to the File menu
Click the Info
Open the Check for Issues drop downwards
Select Audit document (select Yes if a dialog box opens)
Brand sure the Presentation Notes pick is selected
Click Inspect
For Presentation notes, select Remove all

After you select Remove All, all your speaker notes will be removed from your presentation. Simply keep in mind that once you remove them, you cannot disengage this selection.

So, if y'all want to go along a copy of your notes, yous should beginning salvage a re-create of your presentation.

How to view your speaker notes in Presenter View

Regardless of how y'all add your speaker notes to PowerPoint, you can view them in the Presenter View of PowerPoint. Y'all tin can access this view using shortcuts, or yous tin set it to run automatically if yous are connected to a 2nd monitor.

To fix the Presenter View to run automatically when you connect to an overhead projector or monitor, simply.

one. Navigate to the Slide Show tab
2. Put a checkmark next to Use Presenter View

After selecting Presenter View, the next time you hook upward to a monitor or overhead projector and run your presentation, your slides volition display on the screen and the Presenter view will display on your figurer.

You can alternatively launch the Presenter View at any time using the Alt+Shift+F5 shortcut. To expand your knowledge and larn a variety of ways to present a PowerPoint slideshow (including hidden shortcuts), read our guide here.

How to print your PowerPoint with notes equally handouts

To print your PowerPoint speaker notes as handouts, simply:

Select File so Print (or hit Ctrl+P)
Change the slides dropdown to Notes Pages
Click Print

If yous desire to print your speaker notes next to your slide, you'll demand to first consign your slides to Microsoft Word (discussed beneath).

To expand your knowledge and learn other nuances and tips for press PowerPoint with notes, read our guide here.

To acquire how to print your presentation with multiples per page as handouts, read our guide here.

Beneath are some important things to keep in mind as you kickoff to impress your PowerPoint notes equally handouts.

one. Slide Numbers are dissimilar than page numbers

The number yous run into in the lower right-hand corner in the impress preview are your slide numbers, not the actual folio numbers. This can cause a lot of confusion when you are press your slides with lots of notes, like when using your speaker notes as the customer deliverable.

For example, in the film beneath, find that the number is the same on both pages. That is again because it is the slide number, not the folio number. And then, if yous take five pages of notes for slide number two, the number for all 5 pages of press speaker notes volition be two.

Slide numbers in PowerPoint are notoriously tricky to go right. They are much more difficult than managing page numbers in Microsoft Word. If you need assist adding and managing your slide numbers in PowerPoint, read our guide hither.

ii. Slide thumbnails only display on the first page of notes

When printing speaker notes, the slide thumbnail but displays on the offset page of your notes. Then, if y'all take four pages of notes for a single slide, your thumbnail simply displays on the first page (every bit pictured above).

iii. Formatting your Notes Master for professional handouts

If yous desire your printed speaker notes to await professional, y'all will need to format your Notes Master. Notice in the moving picture below the difference in professionalism between formatted and non-formatting handouts.

If your presentation is important, I highly recommend formatting your Notes Main with your company logo, website address, etc. That way when you print your slides every bit handouts, they volition expect sharp, clean, and professional.

To navigate to your Notes Principal to format your handouts, merely:

Navigate to the View tab
Click the Notes Main control.

Y'all tin add anything you like to your Notes Master only equally you would add it to a PowerPoint slide. At a bare minimum, I recommend adding your company logo (every bit a PNG) and website accost. If you are holding a training seminar, I also recommend adding your contact details as well.

How to export your speaker notes to Microsoft Discussion

Another option for printing and editing your notes is to first button them to Microsoft Give-and-take.

This gives you the additional option to have your speaker notes on the right of your slides. On height of that, one time in Word, you can format and edit your speaker notes in the full Microsoft Word editing environment.

To convert your speaker notes into Microsoft Discussion document, simply:

Navigate to the File tab
Click the Export command
Select Create Handouts once
Select Create Handouts a second time
Option either Notes next to slide or Notes below slide
Click OK

Clicking okay, your slides and speaker notes are pushed to a new Microsoft Give-and-take document where you can edit them.

Special note when exporting to Microsoft Word. The Create Handouts dialog box gives you the option to Paste Link. In my experience this linking feature is unreliable and rarely works the way you lot'd expect it to. And so, I do non recommend using information technology.

To aggrandize your knowledge and learn how to convert Microsoft Word to PowerPoint, and some of the common pitfalls that tin take place, read our guide here.

How long should your speaker notes be?

Although you can add every bit much information every bit you desire to your notes, if yous are using them as presentation prompts, I recommend keeping them curt and punchy. Merely enough to remind you of your next topic, or your key points.

Most people detest it if you stand up upward on stage and read your slides aloud, right? Well, the aforementioned is true if you stand on stage and read your speaker notes to them. This is the classic expiry by PowerPoint.

In add-on, hiding behind your computer during your presentation creates an awkward human relationship between you and your audition. Then, if y'all are using your notes as speaking guides for your presentation, then employ them sparingly.Instead of writing long sentences or paragraphs, try adding short prompts or highlights to jog your retentivity.

If yous are looking for ideas on how to start your presentation with a bang, read our guide here.

If you need help ending your presentation on a high annotation, read our guide here.

Determination

Speaker notes in PowerPoint can be used in a variety of ways depending on what you are using PowerPoint for. Some use them as presentation prompts, others for inquiry documentation, and others equally the last client deliverable. Thankfully, PowerPoint gives you the flexibility to use your speaker notes any way you similar.

Merely remeber that the formatting of your notes appears differently in the different PowerPoint views.

If you enjoyed this article, you can acquire more about our PowerPoint grooming courses and other useful resources here.

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